If you plan to attend a Village of 亚洲天堂 Lake open council meeting, make sure that you do not check your cellphone for the duration of the approximately two-hour meeting.

This is just one of the new guidelines for the public and media that 亚洲天堂 Lake council has asked staff to create.

According to a village staff report, some reasons for implementing this policy include ensuring that 鈥渁ll recording devices are overtly displayed,鈥� as well as 鈥渁voiding any disruptions to proceedings during a council meeting.鈥�

Here are some of the new guidelines for members of the public and media attending these open meetings:

- While council is in session, the use of cellphones is not permitted. Cellphones are required to be switched off, or turned to silent;

- The use of flash photography is not permitted;

- Walking on council floor for the purpose of taking a photograph, recording, etc. is not permitted;

- Conversations with councillors and staff seated at the council table is not permitted while council is in session; unless attending as a delegation, speaking in the allotted public comment time, or invited to speak by the mayor;

- Conversations in the public gallery should be kept to a minimum and undertaken so as not to disturb the meeting or impede others in the public gallery from hearing;

- Audio/video recording by members of the gallery, or by media representatives is permitted during a public meeting. However, notification of the intent to record must be received by the city clerk via a form;

- Recording and/or taking photographs should not disrupt the conduct of the meeting. Recording devices and cameras must not make any noise, or block any member of the public鈥檚 view;

- Audio recording or photography must take place from fixed positions in the galley pre-approved by the city clerk. Filming will be in plain view;

- Without undermining the broader transparency of the meeting, all recording devices must be overt (i.e. clearly visible to anyone at the meeting) and non-disruptive;

- The person recording a meeting must be present at all times. Recording equipment cannot be left unattended in a public meeting.

Although the new policy also included a guideline saying that notification of recording must be made for each meeting, councillor Michael Riis-Christianson suggested that people who record meetings regularly should be able to notify the village just once a year.

Village staff will bring this policy back to council with the suggested amendment so that council can vote to approve it.

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